Wednesday, September 20, 2017

IT Setup for SMEs of about 5 employees (Part 4-2)

IT Setup for SMEs - HR Management System

While company of 5 employees are simple to managed. Most SMEs of this size start without any system. They will use manually file employees CV in random places (drawers or cabinets), keep salary records in computer as excel files, most time do not even have place to record leave of absence. 

What is the implications to employees:

  1. Fear of miscalculation of their leave or pay as bosses process records manually
  2. Uncertain of their entitlement and pass usage
  3. HR records accidentally view by co-workers
  4. Uncertain of approval of leave due to availability and fairness due to favouritism
  5. Uncertain if pay calculation is not to their advantage
How about implications to employers:
  1. Wrong calculation of pay causes employees to lodge complain directly to authorities
  2. Abuse of leave system without knowing due to not keeping proper records
  3. Lack of confidentiality can cause employees morale if they happen to chance upon other's salary and/or biodata
So what kind of system should we have?
  • SMESUITE - Covers eHR, eLeave, ePayroll and eClaims which is what is simple business would need. Employees has full control over leave usage and knowledge of proper record, proper payroll system that comply with authorities, secure HR records, simple claims process
  • Payroll Oncloud -  Covers just payroll and leave process, allows employers to even outsource the payroll process and leave management to external dedicated team take care of non-core business activities from management at a very affordable rate.
Here are the 4 main core modules of HR System:
  • HR - Manages employees bio-data within the portal or system
  • Payroll - Process pay according to authorities (MOM, CPF and IRAS for Singapore context)
  • Leave - Manages leave approval processes and historical records
  • Claims - Process expenses claim for employees

HR Management System can be simple and affordable.

Call us for more information.

William Tan